Accounting Associate

The role will be responsible in providing support to the finance team assisting with a range of administrative and financial tasks to ensure the smooth running of our services and for Accounts Payable activity across several of our international subsidiaries;

This role will be based in AMCS Group Cebu Philippines and reports to the Finance Manager.

Key responsibilities of the position are as follows:

Financial and administrative tasks

• Carrying out administration duties, including scanning, filing of finance documents, minute taking and data entry.

• Processing and managing petty cash

• Releasing of checks which includes informing requestors and ensuring that Official receipts/Collection receipts are complete and properly filled up.

• Working closely with the accountants during audits, PEZA/BIR tax reporting and filing, Transfer Pricing documentation, Month and Year end closing, and other financial tasks as needed.

Accounts Payable tasks

• Ensure compliance with AMCS purchasing rules and all invoices match to approved PO’s.

• Ensure all invoices are coded with expense nominal, cost centre, supplier code & clear narratives.

• Liaise with operating departments to understand the nature of the expense and to ensure invoices are processed timely.

• Ensure smooth operation of the weekly payment runs and adequate checks to ensure that the correct payments are made to the correct creditors.

• Review open Purchase Orders, including liaising with budget holders and monthly accruals as appropriate.

Qualifications, Experience & Personal characteristics

• A minimum of 3 years’ experience in a similar role is required.

• Ability to work in a fast-paced environment and perform well under time constraints

• Must be comfortable working to tight deadlines which will involve dealing with people across the entire organisation.  

• Excellent working knowledge of Microsoft Office including Excel, Word and Outlook.

• Extensive working knowledge of accounting systems are essential. (Knowledge of NetSuite would be advantageous, but not essential).